|
1
|
|
|
2
|
- Hardcopy and valuable information digitization, compression, and secure
storage that allows searching, reporting and integration with existing
software with 24/7 access from multiple locations.
- Services involve solution design, scanning, rendering and
implementation.
- After that simply scan and upload new documents to secure database for
easy access!
|
|
3
|
- We are a group of mid-sized companies in the US (Kelsar Inc), Canada
(Suitesonline.com Inc, InGenius Engineering Inc, Softv.net Inc) and India
(Kelsar Inc, Intertec Communications Ltd, Concretio Ltd).
- We work with local partner companies who have domain expertise and
on-site man-power.
- We leverage our off-shore and near-shore IT advantage to cut costs and
offer a high quality deliverable.
- We work as a distributed but highly efficient team with modular work
responsibilities, in a friendly work-environment.
- Our joint marketing and lead sharing benefits all partners and provides
value to the end-client.
|
|
4
|
- Financial Services
- Insurance
- Healthcare
- Airlines
- Telecommunications
- Education/Research
- Information Services
- Media
- Engineering
- Manufacturing
- Retail
- Real Estate
- And more….
- Scanning and validation
- Secure Online Documents Management Portal - Free of cost with a
Digitization Service Contract
- Digitization Service - with full-text search and automated or manual
web-service
- Training and support
- IT enabled services - medical transcription, medical reports and
analysis, accounts book-keeping, routine filing, market analysis, etc.
|
|
5
|
|
|
6
|
|
|
7
|
- Electronic capture
- Rendering and validation
- Storage
- Management
- Communication, and
- Retrieval of documents
|
|
8
|
- Service providers in India
- Routine service automation
- Well trained in various practices
- Our easy-to-use communication tools
- Benefits to Canada partners
- Low cost, high efficiency
- Customer satisfaction
- Quality assurance
|
|
9
|
- Business drivers
- Save time by reducing look-up time and auto-completion of forms
- Free up space
- Increase efficiency of staff
- Securely store valuable information and back-up regularly
- Multi-point access to information and concurrent look-ups
- Eventually add new functionality through software add-ons
- Primary solution goal
- Deliver information held in legacy microfiche media, documents and
records in electronic form while retaining the information content, in
a cost effective manner
|
|
10
|
- We evaluate the documents, records, microfiche digitization needs, and
propose a solution consisting of software, hardware, services, support
and training. Scanning can
happen on-site or off-site.
|
|
11
|
- Business Case and Requirements Gathering
- Identify problem area
- Propose solution (efficiency, cost effectiveness, and sustainability.)
- A solution comprises of software, hardware and services
- Project planning
- Project phases planning
- Risk, constraints, personnel, budget, time limitation
- Project monitoring and control
- Our web-based relationship management software (ORM)
- Monitor progress, status report, issue escalation
|
|
12
|
- On-site
- You can either have your personnel scan it under our supervision, or we
provide on-site personnel who can scan the documents securely.
- Off-site
- Documents are shipped to our office, and we start by inventorying the
documents, records and microfiche and maintain full control throughout
the scanning process.
Documents are returned as soon as possible.
|
|
13
|
- Documents, records, and microfiche scanning equipment
- Document and record stored securely (if it goes off-site), and strict
handling protocol enforced
- State-of-the-art scanners for different sizes, media, and accuracy:
- Accurate scanning of maps and large drawings accomplished through
special scanners
- Rapid scanning and image routing to secure server
- Scanners are designed to automatically adjust image density to
compensate for variations
- Adjustments for certain drawings and scanning jacketed microfiche where
density variations are common.
- We can scan all types of microfiche:
- ranging from 16mm and 35mm
jackets to 48x COM Fiche.
- We can provide bi-tonal
images and grayscale images from microfilm.
- COM, Jacketed, or 105mm fiche, your job will be done on time and within
budget.
- Production process designed
to provide the utmost safety with regards to handling your originals
|
|
14
|
- Images are checked for clarity and rescanned if necessary. Documents are proof-read and
corrected. Where there is
ambiguity, a report is sent to the client for clarification.
|
|
15
|
- Indexing
- We use manual data entry procedures and optical character recognition
technologies to create index records for converted digital images.
Alternatively, many of our customers furnish database extracts that we
use to automatically create index records. Our accurate indexing
facilitates the future retrieval of converted documents.
- Data from completed forms, records, and cards is validated, and used to
populate databases.
- Periodic reports of ambiguity, verification and absent data is sent to
you for your input.
- QA through re-scanning, Double Key verification
- We perform quality control checks throughout the conversion process.
Our scanner operators, indexers, and quality control inspectors use
various random and selective sampling techniques to identify image and
index defects. Experienced operators re-scan defective images and
correct invalid indexes to ensure that your source documents are
successfully converted.
- Double Key verification by another operator. This methodology, although
time consuming, allows us to guarantee the index field integrity
required to satisfy the exacting demands our clients have for accuracy.
Once the primary indexes have been created, we can link these to the
legacy data you might have on existing systems or other databases,
which then magnifies the search criteria.
|
|
16
|
- Based on requirements the images and data from the fiche, documents, and
records is provided in electronic media or software. Software is customized and the
database is populated. The
server and scanner are installed or we can manage your data through the
ASP model.
|
|
17
|
- Implementation
- Once the converted files have successfully passed all quality control
reviews, we write the information to the customers’ specified
delivery media. Most clients prefer delivery on CD ROM; however, we are
prepared to deliver just about any type of electronic media and format.
- The software provided by us gives you access to records stored in the
database.
- We can manage the server and database for you for a monthly fee and
provide you secure access.
Alternatively the software can be installed on an existing
system at your premesis, or a server can be provided with the software
pre-loaded along with the data.
- The server can be networked with the right scanner for your needs.
- Customization
- The software can be customized to your requirements and integrated with
existing applications.
- The scanner can be programmed to perform automatic tasks like database
updates and automatic routing of scanned images.
|
|
18
|
- Training is provided to your personnel in use of software and
hardware. Support is
on-site, phone and web-based for trouble shooting and services.
|
|
19
|
- Training
- If you choose to have the server and other hardware on your premises,
we will provide you training on operations and periodic
maintenance. Your personnel
will be trained in software use.
- Support
- Support is provided as per contract. The following support mechanisms
are available:
- Phone support – This support is available during office hours.
- Web-based support – Interactive web-based support is available in
real-time, along with problem reporting and resolution.
- On-site support – On-site support can also be provided based on
clients’ needs.
|
|
20
|
- Experience
- We have extensive and on-going implementation experience in Workflow
and document management solutions
- The services partner is a ISO-9000 certified company
- Technology
- Worked with and have on-going relationships with Sun, Microsoft, Xerox,
and IBM
- Infrastructure
- Web-based interactive relationship management software offers
transparency, communication and quality overview 24x7 during the
project
- Indian partner is a publicly traded company established in 1989
- New facility being designed to house an additional 350 employees
- People
- Consortium with partners in India, Canada and the US offers local
interaction with staff
- Highly secure, safe and controlled environment with full visibility
- HR policies based on CIDA recommended practices
|
|
21
|
- Processes
- Mature processes
- Quality certifications (ISO-9000) will be implemented
- Specialized process consultants and relationship management process
- Our consistent track record on service
- We have local partners for closer interaction
- We work with you and offer you 24x7 full transparency of process
- High customer retention record and repeat business
- In 15 years of services, never lost a customer for non-performance
|
|
22
|
- Secure Online Documents Management Portal with downloadable desktop
application - free of cost with a Digitization Service Contract Assured
Security
- Cost cutting in off-shoring of data entry, validation, xml conversion to
partners on a competitive basis
- Automatic work authorization and delivery as web-service
- Cutting-edge modular software processes for integration with clients’
existing software
- Vertical sales of IT enabled services - medical transcription, medical
reports and analysis, accounts book-keeping, routine filing, market
analysis, etc.
- Joint marketing and sales to new markets – solution sales of
digitization with IT enabled services.
|
|
23
|
- Project manager
- Industry specialist
- Quality assurance supervisor
- Scanning team
- Rendering team
- Network & Sys. Admin
- HR management
- Finance management
- Trainers
|
|
24
|
- Digitization System
- Real estate project for company in Toronto, Canada
- US University digitization of records and documents
- State university library microfiche conversion
- Healthcare records conversion
|
|
25
|
- We implement extensive procedural, physical, and electronic safeguards
in order to achieve and maintain security and privacy standards .
- Setting and enforcing written policies and procedures for handling
documents and data
- Limiting physical access to designated facilities
- A positive tracking system to identify everyone who had access to
documents
- Virus checking
- Prevent un-authorized copying (No floppy disk drive)
- Limiting employee access to information to only those employees with a
business reason for accessing such information.
- Background checks on all employees
- A formal and on the job training program in confidentiality and
customer privacy
- Data transmission security
|
|
26
|
|
|
27
|
|
|
28
|
|
|
29
|
|
|
30
|
|
|
31
|
|
|
32
|
|
|
33
|
- We are always looking to improve our services and invite customers with
special requirements or problem areas to take advantage of our
consultants’ experience and find solutions to these problems.
- Solutions might include, customizations to existing software, building
new tools for new business processes, integration with existing tools,
or designing a solution from scratch.
- We are always looking to work on innovative ideas to solve existing
problems. We are open to
partnerships, cost and risk sharing, and collaborative work to help
solve business problems.
- Please email us for inquiries.
marketing@kelsar.com
|
|
34
|
|
Notes
